Parish Council Agenda May 2023

Agendas Uploaded on May 10, 2023

Meare Parish Council

Langata, High Street, Aller, Langport – TA10 0QN


Mobile 07854 379938


You are summoned to a meeting of the Parish Council

To be held on Monday 15th May 2023, (not before) 7.30 pm in The Chapel, Church Path

Public Participation: If you would like to address the Council, please contact the clerk to request a speaking slot.

  1. Election of Chair (LGA 1972 s14 (1), 15 (1&2), 33 (1) & 34 (1&2))
  2. Apologies for absence. (LGA 1972 s85 (1))
  3. Election of Deputy Chair
  4. Minutes of the meeting held on: Monday 17th April 2023 (LGA  1972 para 41(1))
  5. Declarations of Interest
  6. Meare – Villager of the Year 2022
  7. Summary of actions from the previous meeting
  8. County Councillor report
  9. Highways
  10. Parish Matters including:

a. Playing Field update

i. Trench and fencing contract – tenders.

ii. Request to locate an owl nest box

iii. Review of notice board key holders

iv. Health and safety

    • Heras Fencing
    • Covering of footings

v. Consider installing a new gate from the play area

a. Playing Field sub-committee

b. Village Hall update

c. Picnic area bench – delivery and installation

  1. Insurance – To appoint the Insurance provider for Meare PC for up to three years
  2. Internal audit – review of recently distributed report with recommended actions
  3. Amendment of Policies: Financial Regulations Policy to align with Standing Orders
  4. Planning

         a. Application No 2023/0728/CLP.

Applicant: Mr L Butler

Location:  Westfield House, 16 Chapel Lane, Meare, Glastonbury.

Proposal: Construction of outdoor garden swimming pool and summerhouse

         Type: Certificate of Proposed Use/Development                                                                          1

         b.  Application No 2023/0547/VRC

         Applicant:  J Merrett

Location: Avalon Marshes Centre, Shapwick Road, Westhay, Glastonbury

         Proposal: Variation of condition 7 (FRA/Surface Water Drainage System) on consent 2022/0085/FUL

         Removal of existing ancillary café kiosk and toilet building, and erection of new entrance pergola, new

ancillary café kiosk, covered outdoor seating area, open-sided trailer canopy, refuse store, parking bays

and associated landscaping. Location: Avalon Marshes Centre Shapwick Road Westhay Glastonbury.

  1. Website and communications
  1. Finances

a. Presentation of annual accounts including income and expenditure

b. Annual return (AGAR)

c. Summary of Account

d. Invoices paid since last meeting

e. Invoices to be paid

i. Clerk’s expenses

ii. Malcolm Sweet – maintenance contract

iii. MPAG – King Charles III Coronation event payments

iv. Colin Westover – Safety trips to fuse board in playing field garage.

v. Emprint – Keep Out signs for playing field

vi. Any other invoices to be paid

17. Representation to outside bodies

Organisation No Cllrs Current representation
a Somerset Waste Partnership 2 Cllrs Bennetts and Gage
b Avalon Marshes Landscape Partnership 2 Cllrs Hoskins & Field
c New Community Hall and Playing Field Committee 1 Cllr Hoskins
d Footpaths 1 Cllr Wren
e Allotment Committee 1 Cllr Hoskins
f Play Area Inspection 1 Cllr Hoskins
h Representative to Church Committee 2 Cllrs C Foster and Richards
i Speed Indicator Device (SID) 1 Cllr T Foster
J War Memorial 1 Cllr Wren    
  1. Correspondence
    1. Chairmans Award
  1. Actions arising from this meeting

20. Next meeting will be on Monday 19th June 2023, 7.30pm in the Chapel


Clerk to the Council

Gerard Tucker

The Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, religious beliefs, marital status and disability), Crime and Disorder, Health and Safety and Human Rights.

Prior to the start of the meeting, public participation will take place.

Questions and comments are invited from members of the public immediately prior to Council meetings. The session is limited to 15 minutes and to a maximum of three minutes for each participant.